Thika Primrose School Management System

1. Uncovering Real‑World Friction

I kicked off the Thika Primrose School Management app by interviewing school staff (principals, teachers, bursars) and parents to pinpoint the biggest administrative headaches. Manual admissions, paper‑based homework communications and fragmented logistics for meals, transport and uniforms emerged as the top time sinks. This user‑centered approach ensured I built features that solved genuine pain points.

2. Defining Roles and Selecting Tools

After mapping requirements, I established five distinct roles (Guardian, Teacher, Student, Officer and Admin) each with its own dashboard and permissions. I selected Laravel for its robust MVC architecture and Eloquent ORM, and used Laravel Breeze to scaffold authentication. For fine‑grained access control and audit trails I integrated Spatie Permission and Activitylog. On the front end, I relied on Blade templates, Tailwind CSS and Alpine.js to deliver a responsive, JavaScript‑light interface.

3. Automating Admissions and Communications

My first module replaced paper forms with a fully online Admissions & Registration flow. Parents submit applications, upload documents and track status in real time. Once enrolled, student profiles automatically populate the Digital Diary and Noticeboard; eliminating hundreds of daily emails and printed circulars and freeing staff to focus on teaching.

4. Streamlining Meals, Transport and Excursions

Next I built the Meals & Transport feature with GPS‑enabled route mapping, attendance logging and menu planning. Drivers, kitchen staff and guardians receive instant updates when schedules change. The Uniforms & Excursions component allows parents to place orders and approve trips online. Together these modules cut logistical planning time by over 50 percent.

5. Empowering Leadership with Data

To give school leaders actionable insights, I developed real‑time analytics dashboards for enrollment trends, attendance rates, academic performance and resource utilization. Custom reports generate in seconds, enabling principals to spot issues (like chronic absenteeism or supply shortages) before they escalate. As a solo project, this end‑to‑end solution demonstrates how focused development and user research can transform school operations.